KYARC-L Archives

From: "Tim Spence" <>
Subject: Re: [KYARC] Message from SFM - Tom
Date: Mon, 31 Mar 2008 12:20:26 -0400
References: <003c01c861e1$dc2cf990$6501a8c0@TOMH1>

Tom,
You need to change my email address on the county list for FM's in which the
roll call is sent to. My email address should be .
This would be for Clay and Owsley counties.


Tim spence


----- Original Message -----
From: "Thomas Hembrey" <>
To: "KyArc FMs" <>
Sent: Monday, January 28, 2008 3:13 PM
Subject: [KYARC] Message from SFM - Tom


> Hello Folks,
>
> Heads up for the month of February. My work agenda has already filled up
> the entire month and I will be traveling frequently out of town. If you
> can not reach me via email, Suzanne may be able to support the group in my
> absence.
> ~~~~~~~~~
>
> MESSAGE: Jan 2008
>
>
> Roll Call -
> We had a good roll call recently with only two counties not reporting
> back in. We have 27 counties on the adoption roster, which can be
> assigned to current FMs before soliciting file managers outside the
> group.
>
> Email Address - KyArc
> It is very important your email address used for KyArchives is active
> and valid. That address is the key for the automated forms feature that
> sends a file notice out to the FM when public contributions are received
> from the feature. It is also the address I use for our admin list to keep
> up with daily affairs (special situations may apply for some individuals
> with two addresses). The county list of email addresses can be reviewed
> anytime at http://www.genrecords.org/kyfiles/countylist.php. Maintaining
> this list as accurate and current as possible is a must. Any changes or
> revisions can be made at any time. Contact me or Suzanne if you see any
> discrepancy in this roster.
> You may be using an alternate email address contact on your TOC web
> pages, which must be active so you can respond in a timely manner to any
> inquiries from your visitors. So far, everyone has done an excellent job
> of keeping on top of this important issue. Thanks a million for making my
> job much easier!
>
> KyArchives Status -
> As you all know, I have spent the last year maintaining our status and
> bringing us into 2008. To date, I am pleased to announce that the system
> is fully current and working great. Adoptions are easily identified on
> the state TOC page. FMs are all happy with their assignments and doing a
> great job. I have a new and complete master spreadsheet that is updated
> daily as necessary. Any requests for administrative action can be handled
> within 72 hours if I am not traveling on business. Suzanne can handle any
> emergency requests in my absence with the new spreadsheet. The most
> important factor rests with your involvement... without you, I would not
> have been successful. My greatest appreciation is extended for all the
> cooperation and assistance from the group.
>
> Mission Control -
> This is your project, so I will touch base on the attributes of our web
> sites. We do have to adhere to the USGW Archives Project guidelines. The
> USGWARCH archive directory structure is still in disarray, but that is
> something we can not control or revise at the state level. The proper
> logos and web links should always be on the main TOC page for each KY
> county. The rest is up to the FM relative to creativity, design and
> relevancy of a resource. Commercialism is a taboo on any project web page
> but that does not prevent anyone from supporting their local organizations
> for research and posterity within the genealogical community. Whenever a
> doubt arises about linking to such resources, we will forward the concern
> to the appropriate level for review and response. Use the FM Admin Mail
> List (this one) for help or communication any time you need support or
> assistance.
>
> KyArc... or ... KyArchive - Email forums
> KyArc email is this one and is restricted by use to only the KYGWARCH file
> managers. This admin mail list is the main email communication tool for
> all of us to use and is a mandatory subscription for every KYGWARCH file
> manager. It is here that we get all the information necessary to complete
> our mission. Off-topic issues must be kept to an absolute minimum and
> only used when deemed necessary. Let your common sense be the deciding
> factor.
> KyArchive email is the Help Desk and open forum mail list. This is where
> all the rest of your communication can be shared with folks that choose to
> subscribe to that mail list (yes, it is an open list). It is also a good
> discussion venue to get feedback or opinion from your fellow FMs.
>
> Innovations -
> Your thoughts and opinions are as important as your county archive TOC.
> Don't feel shy when you need to express a concern. Feel free to make
> suggestions or implement a new and fresh idea. This year is wide open to
> improvements from all aspects of the KyArchives Project at our state
> level. We are only a part of the overall picture, but we still carry a
> lot of weight relative to the future expansion and growth of the USGW
> Archives Project. We are the core engine that makes all the wheels turn.
>
> In closing...
> I would like to express my greatest appreciation for a job well done by
> every FM in 2007. Welcome to the new folks that joined us last year and I
> sincerely hope you will enjoy your time spent with us this year. We still
> have a need for training and I hope to manage this need as a special
> effort in the upcoming months. It looks like smooth sailing from here
> forward. Take a few moments and consider sharing how I can better serve
> you as the SFM. Your feedback is the best tool at my disposal.
>
> Warm Regards,
>
> Tom Hembrey
> SFM, KYGWARCH
>
>
>
> -------------------------------
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This thread:

• Re: [KYARC] Message from SFM - Tom by "Tim Spence" <>