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Archiver > GENBOX > 2006-07 > 1153251829


From: "Cheri Casper" <>
Subject: RE: [GENBOX] Citation of a Birth Certificate
Date: Tue, 18 Jul 2006 12:43:49 -0700
In-Reply-To: <44BD32D9.1060008@twcny.rr.com>


Polly - GenBox also has a Global template, but don't confuse that with what
TMG calls "global" or you might be in for unexpected happenings!

Anything you put in your General Notes field for a source will automatically
be output at the end of the citation. This placement is controlled by
GenBox's global template which also controls placement of Lead Text,
Excerpt, Annotation, along with Source Notes. You can suppress the Source
Notes by putting them in the curly braces { }. You can override those
exclusion markers at the time you create reports, but be advised that
overriding exclusion markers will override ALL exclusion markers. Now if
you don't ever want output of this additional information, you can put it
into the source Research Note.

So -- if you want them always generated, put any additional info into the
General Notes field of the source; if only sometimes, use the General Notes
field and use the curly braces, controlling output by overriding or not the
exclusion markers when you create your report; if you never want them
output, use the Research Note field.

CheriC

P.S. Remember if you jockey with the placement of the codes at the Template
Level you will affect ALL source that are based on this particular template!
So you might want to carefully consider whether you really want to modify
the Template for this source type someplace other than locally for this one
instance.

-----Original Message-----
From: Polly Held [mailto:]
Sent: Tuesday, July 18, 2006 12:13 PM
To:
Subject: Re: [GENBOX] Citation of a Birth Certificate


Cheri Casper wrote:

>Polly: I would use the BC (state level). I have modified my formatting as
>follows:
>
>Primary citation: <[DOC SUBJECT], >birth certificate no.< [DOC
>QUALIFIER]><, [CD]>< ([DOC DATE])><, [REPOSITORY PLACE]>.
>Secondary citation: <[DOC SUBJECT], ><[REPOSITORY STATE] >birth
>certificate, no.< [DOC QUALIFIER]><, [CD]>< ([DOC DATE])>.
>Bibliography: <[REPOSITORY STATE]. [REPOSITORY CITY]. [REPOSITORY].
>
>
>><[DOC SUBJECT] >birth certificate.
>>
>>
>
>Using my forms, you would parse the information thusly:
>
>Doc Subject = Mary Jane Jones
>Doc Qualifier = 534287
>Doc Date = the year of the birth; I assume in this case it is simply 1949
>Repository = State of New York, Department of Health,
>Division of Vital Statistics, Albany, New York
>
>I would put the additional information about the reissuance, the sign &
seal
>date, the filed date, and the court information in the General Notes for
the
>Source. They will then output at the very end of your citation, so you
>might want consider how exactly you want them to display before keying it
>in. You can also put add information that you have a copy in your
>possesion, if you wish. You could put this information in the General
Notes
>as well or into the Doc Locater field and add the field code where you wish
>that information inserted into your output form.
>
>There are probably other ways.
>
>CheriC
>
>
>-----Original Message-----
>From: Polly Held [mailto:]
>Sent: Tuesday, July 18, 2006 10:46 AM
>To:
>Subject: [GENBOX] Citation of a Birth Certificate
>
>
>May I ask assistance on how to cite a certified copy of a birth
>certificate (names and numbers changed to protect identity).
>This certificate is in my possession.
>
>Name: Mary Jane Jones
>Certificate No. 534287 (reissue of original birth certificate following
>finalization of adoption)
>Signed and sealed July 15, 1949
>Filed with the clerk July 28, 1949
>Copy certified and seal affixed on August 23, 1949 by the clerk of the
>Supreme Court of the County of Suffolk, New York
>Original certificate issued by State of New York, Department of Health,
>Division of Vital Statistics, Albany, New York
>
>I assume that I would be the repository, since the document is in my
>possession and that I would use the Birth Certificate (state level)
>Document source. Which bits of information would be placed in which
>source code positions? I realize it may not be necessary to cite some of
>the above information but I include in case it should be.
>
>Polly
>
>
>
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Thanks Cheri. I think I also will modify the "global" (TMG term ;-) )
BC template as you did as I don't like where the DOC LOCATOR code is
situated. Now am I understanding correctly that any information that I
put in the Notes field for any citation will show up at the end of the
Primary Citation?
Polly



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==============================
Search the US Census Collection. Over 140 million records added in the
last 12 months. Largest online collection in the world. Learn more:
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