GENBOX-L Archives

Archiver > GENBOX > 2003-09 > 1063388131


From: "Paul J. Harris" <>
Subject: RE: [GENBOX] Higher and Lower Sources
Date: Fri, 12 Sep 2003 13:35:34 -0400
In-Reply-To: <000901c37942$c69c2470$0100a8c0@beth>


Beth,

I still can't comprehend your problem OR fix. If you meant that putting
information about YOUR file reference in the Source Name was not accessible
as a variable for output in the citation, that is true. However, I use my
file reference AS the NAME of the source for most documents, even though I
have to reproduce some of the information in fields of the source.

Rereading your post, I think I see it now. If you have 20 death certificates
from one location you can't put the certificate number in the source name
unless you use higher-lower sources. Well, true, but there is another,
perhaps better, solution. Simply create a separate source for each death
certificate. That is what I do. I have explained elsewhere why I am not
putting the certificate number in the CD. I incorporate the advantages of
higher-lower sources by creating a separate source template for that
location, which contains the specific information unique to that area (Death
Certificates-NYC). If you were to create a higher-lower relationship, you
would need a separate source for each certificate anyway.

Both methods have their advantages and disadvantages. Play with a small
sample and see which works best for you.

Digital cameras can create LOTS of new sources for you. Consider that you
can put one in macro mode (close-ups) and create smaller size files by
putting it in black and white mode. In a well lit area of a library (window
sills are great), you can 'photocopy' material FASTER, CHEAPER, and with
less physical strain on bindings, etc., than you can with a copying machine.
No waitng in line at the copier and change-making considerations. You can
review if you got useable copies before leaving, and you don't have to carry
a lot of papers when you leave. Later, you can print out only the copies
that are necessary, and you already have a digital image to link to your
source in Genbox! <g>

Happy hunting,

Paul


-----Original Message-----
From: Beth Gay [mailto:]
Sent: Friday, September 12, 2003 11:30 AM
To:
Subject: Re: [GENBOX] Higher and Lower Sources


Hi Paul,
For my sources that I setup at the document level such as Deed Book D or Al
Birth Certificate, my citations actually have my document information, for
example page number, certificate number, name etc.
So for the document level sources placing the file number in the name box
will not work. I might have 20 documents from this one source. It would work
if I used a higher and lower source.
So I had decided to use the notes section on the source page and list my doc
file numbers there. I was even contemplating changing the source type book
to a lower level source and changing the labels from doc so and so to source
so and so that is until your message before this one.
I guess I will have to do some more thinking but my brain is getting overly
tired. I just need to make a final decision on my method of handling these
details before entering massive amounts of data. I am preparing to enter all
of my documents with one citation to the main event; and then going back as
time permits for other necessary citations. At least I will have a broad
overview of my research and every item will be filed in my new filing system
and maybe I can actually go to courthouses and get more documents and try
out my new digital camera. <vbg>
Beth
----- Original Message -----
From: "Paul J. Harris" <>



> Beth wrote:
>
> >>Thanks Cheri, you have given me much to think about and also solved my
> problem regarding my file number. I now know how to proceed.
>
> I'll bite! How? I'm not sure I understood your original problem using the
> file name (number) in the source number?
>
> Paul


==== GENBOX Mailing List ====
To join this list, send an email to with the
word "subscribe" as the subject line. Then email your messages to
and they will appear on this list.

==============================
To join Ancestry.com and access our 1.2 billion online genealogy records, go
to:
http://www.ancestry.com/rd/redir.asp?targetid=571&sourceid=1237

This thread: